How to archive email on Outlook

Updated On:
4 June 2019
Documented By:

Step: 1 (Access your Outlook)

*Do note that the archiving tool has a different name depending on the version.

For Outlook 2013: Click File > Info > Cleanup Tools > Archive.


In Outlook 2016: Click File > Info > Tools > Clean up old items


Step: 2

Click the “Archive this folder and all subfolders” option and choose the folder you want to archive. (E.g. I want to archive my Inbox. So, I select my Inbox.)

Under “Archive items older than”, enter a date. (E.g. I want to archive last year emails. So, I select the last day of 2018 as my date)

Check the “Include items with “Do not AutoArchive” checked” box to archive individual items that are excluded from automatic archiving.


Step: 3

Under the “Archive file:” click on browse to change the file name (E.g. Archive 2018) and choose where you want to save your archived file at. When you are done click “OK”.


Step: 4

Checked that everything is correct and click “OK”.

Outlook will start to Archive your email.


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