How to create a shared folder for file sharing using OneDrive

Documented By: Dave

Updated On: 26 Nov 2019

1. There are 2 ways to share folder and files with external parties.

 

a. Using the Window Explorer (We assume One drive app is installed and sign in on your computer)

 

b. Using your preferred Web Browser

 

1a. Using the Window File Explorer

Step 1: Open your File Explorer and look for your Company OneDrive folder in the left panel 




 

 

 

 

 


 

Step 2:  in this example, I will share a sub-folder (Technical Notes) which is located inside the folder -meeting notes.


 

 

 

 

 

 

 

Step 3: RIGHT CLICK “Technical Notes” Folder and click on “Share”

 

 

 

 

 

 

 

 

Step 4: A share window prompt. Click on – “Anyone with the link can edit”

 

 

 

 

 

 

 

 

 

 

 

Step 5: Set security for this sharing. 
                – allow editing
                – set sharing expiry date
                – set password to access the file/folder
Once done, click on Apply

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Step 6: Enter the recipient address and click send.  The recipient will receive a link and able to open the file if the security requirement is met. 

 

 

 

 

 

 

 

 

 

 

 

 

The steps are same for sharing of files, Repeat from Steps 3 to 6.

 

 

1b. Using the web browser


Step: 1 (Accessing your webmail)

Open Firefox or any browser of your preference and go to https://login.microsoftonline.com  

Enter your email: yourname@yourdomain.com

Enter your password: xxxxxxx

Click the “Sign in” button to log in your webmail

 

 

 

 

 

 

 

 

 

 

Step: 2

Click on “OneDrive”

 

 

 

 

 

Step: 3 (Create a folder)

Click on “New” and select “Folder”

 

 

 

Enter the folder name (E.g. IT Stuff) and click create

 

 

 

 

 

Step: 4

Move your mouse to the folder and click on the 3 dots button and click “Share”

 

 

 

 

 

 

 

You can choose to share with your company or just a selected group of people

 

 

 

 

 

 

 

 

 

 

For example, I only want Jimmy to be able to access the folder so I will only send the link to him.

 

 

 

 

 

 

 

 

 

Once sent, you can click on the folder on the right where you can see who has access to the folder.

 

 

 

You can also change the access right of the person you shared with.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Happy working.